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What are the challenges of CRM?

Because there are so many customer relationship management software choices, it is easy to understand. But is it worth going through the trouble? Absolutely! CRMs can increase your bottom line, keep you organised, and make you more aware of your customer's expectations.

In today's post, you will learn more about the CRM issues business owners face.

Despite the challenges associated with CRM deployment, utilising an appropriate CRM solution is, without a doubt, an excellent method for demonstrating how much you value your customers and focusing on providing excellent customer service. A firm must have CRM for customer care, marketing, and sales to work together effectively. The unfortunate reality is that sellers come out on the losing end when enjoying the real benefits of CRM software. However, businesses have encountered several challenges, particularly when implementing a new CRM system for small and medium-sized enterprises (SMEs) and startups. The purpose of this essay is to shed some light on some of the more significant challenges faced when implementing CRM to provide you with strategies for overcoming those challenges. According to the data, the lack of user consent is the primary reason for the rejection of 55–75 per cent of CRMs. If you know the most common causes of CRM implementation problems, you will be better equipped to maintain focus and carefully manage your investment. Through this blog, we hope to offer some guidance to businesses on how they might reduce the risk of failing an implementation.

The Benefits Of CRM Solutions

Using software for customer relationship management, also known as CRM, carries several benefits. Automation has been implemented in several business procedures, including upstream and downstream sales and marketing processes. In addition, by implementing a CRM solution, businesses can integrate their day-to-day and administrative operations related to cold calling, customer management, pre-sales, and after-sales follow-up by ensuring that the CRM software handles these aspects of the business. As a result, it allows for a more streamlined and efficient customer experience. To put it another way, businesses benefit from consolidating their marketing and sales activities, which would significantly reduce the amount of manual labour and processes that are often necessary. In addition, businesses may choose to invest money in an ERP system, also known as an enterprise resource planning system. Such a system can bring about synergies and efficiencies due to the numerous unrelated organisational operations that are now connected due to the implementation of CRM software. In addition, customer relationship management (CRM) systems can add value to business intelligence and data mining of client information. This practice is more widely known as data warehousing. All of these are examples of the common benefits that come with utilising a CRM solution. CRM implementations come with several challenges, all of which will be discussed in further depth below. It would be necessary to clarify at this point that the integration and automation that would be brought about as a result of the adoption of a CRM solution would result in better efficiency, enhanced productivity, and synergies across the various businesses.

Importance Of CRM In Growing Your Company

Customers are what make up your company as a whole. Because of this, it is undeniable that they are an essential aspect of a company. Therefore, the contentment of one's clientele ought to be one of one's primary objectives due to the significance of this factor in accomplishing the objectives of any given business. Maintaining an open line of communication with your customers is essential if you want to appreciate their needs and wants fully. In addition, if you want to offer a product of good quality at a reasonable price, it is imperative that you stay in contact with your clients and listen to what they have to say. It is made feasible for your startup company by effectively installing a customer relationship management (CRM) system. In addition to assisting you in communicating with the customers you already have, a customer relationship management (CRM) system can help your company locate potential new customers so that you can remarket existing goods or services to them. It is accomplished by analysing the inquiries and suggestions made by your existing clientele. If you follow this course of action rather than continually miss out on potential customers, your company will be able to experience sustained success. As a result, customer relationship management will assist you in preserving long-term customer connections and transforming prospective customers into long-term customers.

Why CRM Implementation Fails?

Lack of Communication

Because of limitations on available funds and changes in business procedures brought on by CRM implementation, every company's highest management level makes decisions about CRM deployment. It is imperative that this decision and the next steps be communicated to the entirety of the team and that senior management maintains its commitment to the plan throughout its execution. Because of the communication breakdown, members of the labour force may experience anxiety and mental roadblocks. Even after the CRM has been implemented, there still needs to be more communication, which forces the salesforce to rely on their support employees to update the CRM with meeting information on their behalf. In this scenario, the customer relationship management system (CRM) does not resolve the problem; rather, it exacerbates it by making the salesman work twice as hard. It would help if you had customer relationship management software with an integrated communication management function to provide effective customer service over here. For example, if a client or prospective customer calls and the team member responsible for their initial interaction is unavailable to take the call. Another team member can then quickly bring up the notes, such as Email communications, Meeting talks, and so on, and effectively respond to any queries the caller may have, rather than ignoring them because they are unaware of the earlier discussion. It allows the caller to feel like they are receiving a more personalized experience.

Lack of Organisation-Wide Use

The customer relationship management system (CRM) will be marketed as an indispensable and efficient tool, motivating users to employ it for various tasks. Managers need to make CRM software an essential tool for establishing or documenting each of the regular contacts between sales personnel and customers. Your sales representatives can better manage time by encouraging them to think of CRM as more than just a tracking tool. They will better understand upcoming appointments, open customer cases, leading opportunities, and the CRM notations of the most recent client communications. It is also possible to make CRM accessible to customer service executives for use as a help desk tool, increasing CRM's uptake among the general population. They use the CRM service module to record and keep track of customer cases. Monitoring priority cases, evaluating staff performance using service level agreements (SLAs) and an escalation mechanism, and examining the solutions provided are the essential functions of the service module of Sage CRM.

Lack of Technology Integration

Most of the organisation's procedures require additional software to perform the manual work. An issue has arisen because none of these systems is connected, and there needs to be a data flow. To begin the process of selecting a customer relationship management (CRM) software program for your company, it is necessary first to have an understanding of not only your demands but also those of your team and your customers. Any level of employee, be they a Management User, Sales Representative, Service Executive, or Marketing Manager, must have confidence that the CRM will meet their requirements for it to be implemented successfully. Sage CRM is one example of such a customer relationship management (CRM) solution. This CRM eliminates the need for users to enter duplicate data into the system by providing seamless access to the business's existing database. If the workers have total access to the client, the products, the sales analysis, and other relevant information, they will be better able to do their tasks successfully. Users can rapidly identify what they need to close the deal from any device, at any time, and wherever they may be, thanks to the data management capabilities of Sage CRM. In addition, it helps to ensure that data security is maintained. The complete capabilities of the CRM system must be comprehended and put into action for an increase in the quality of customer service, the amount of money brought in by the company, and, eventually, the sales commissions earned by the sales representatives.

List of The Top CRMs For 2021

When choosing the finest CRM for your company, there are several factors to consider, including the pricing and whether or not it has all of the tools and features you require. Because there are so many various possibilities accessible, we investigated and analysed more than sixty different systems to select the ones that we believe are suitable for the requirements of a variety of businesses. We determine our top choices after carefully considering various factors, including the cost of each CRM, how simple it is to implement, and how well it integrates with other widely used business software. Read on for more information about our recommendations and the essential considerations when choosing the CRM software you will use in your business.

  • Salesforce
  • FreshWorks
  • Keap
  • Zoho CRM
  • Oracle NetSuite CRM
  • Hubspot CRM
  • Pipedrive CRM
  • Quickbase
  • Zendesk
  • Sage CRM
  • SugarCRM
  • Insightly

Business Challenges of CRM Implementation

Cultural Shift

At one time, customer relationship management was considered a marketing-related technology. The fact that many firms could not maximise the effectiveness of their CRM solutions, on the other hand, helped to emphasise that CRM performs best when adopted across the board in an organisation. Consequently, businesses who deploy CRM solutions usually find that they need to shift their focus from one that is centred on production or products to one that is centred on marketing or customers. However, when this has not always been the case, it may not be easy to convince all functional departments and staff that their work should be a key priority. In addition, employees frequently resist changes that are made.


One of the drawbacks of designing customer relationship management software is that getting licensed and educated requires a significant investment of time and money. In addition, it is connected to implementing CRM software across the organisation and changing roles for individual employees and departments. For example, sales, service, accounting, shipping, and management employees routinely acquire and exchange data through a customer relationship management (CRM) platform. As a consequence of this, training is also necessary for the implementation of new workflows, the execution of seamless service and sales upgrades, and the taking of notes on contacts with customers.

Infrastructure Development

CRM is built on technology infrastructure, and hundreds of different software options are available, many of which may be expanded to meet the requirements of an organization. The challenging aspect is finding the optimal solution and figuring out how to implement it into the firm's technological infrastructure. Companies have to decide whether or not they will purchase a solution, maintain it in-house, and bear the associated investment costs. Consequently, there is a requirement for increased levels of technical support and data servers. Another option is to make use of a third-party system that is hosted externally. Using this approach, you may store your data in a different location, which could be problematic if the provider's server experiences technical difficulties.

Service Performance

Regardless of the quality of your organisation's technology, processes, or strategy behind the scenes, customer relationship management (CRM) can only improve long-term customer retention, revenue, and profit when consumers are pleased with the entirety of their experiences. It encompasses not only the products that customers buy, the support they receive, and the contacts they have with company employees. Therefore, companies must invest a significant amount of work upfront in training to guarantee that they will provide consistent and efficient customer service. In addition, it must continually examine and analyse the methods for hiring new employees and training and performance. Any failures have the potential to result in an unsuccessful front-end delivery, severely undermining any efforts to make the most of CRM opportunities.

What are The CRM Implementation Challenges?


When implementing a CRM solution, one of the most significant challenges companies face is the cost. It can turn into a pricey endeavour if it is carried out in a rash manner and without sufficient prior planning. First, consider why a customer relationship management system is necessary for your business. It should provide a clear picture of the type of CRM system and implementation tactics required, which will ultimately help formulate a budget for the same. Therefore, naively adopting the CRM strategies used by your competitors is equivalent to shooting in the dark and may result in complete and utter failure. Therefore, you should always chat with each of the CRM providers that you have selected about the total cost of ownership, IT resources, hardware or software, and so on.

Set Clear Objectives

When implementing a CRM solution, one of the most significant challenges companies face is the cost. It can turn into a pricey endeavour if it is carried out in a rash manner and without sufficient prior planning. First, consider why a customer relationship management system is necessary for your business. It should provide a clear picture of the type of CRM system and implementation tactics required, which will ultimately help formulate a budget for the same. Therefore, naively adopting the CRM strategies used by your competitors is equivalent to shooting in the dark and may result in complete and utter failure. Therefore, it is always a good idea to speak with each of the CRM providers that have been chosen about the total cost of ownership, IT resources, hardware or software, and so on.

Deployment Type

On-premises versus cloud computing is the primary debate in this article! Before deciding whether to go with on-premises or cloud, it is a good idea to compare the budget that has been set with the total cost of ownership. It should include the costs for all of the required resources, as well as maintenance, updates, and infrastructure, among other things. It comes down to the tastes of the business, the industry it is in, etc., even more than anything else. Next, establish a specialised CRM team within the company that will include representatives from top management, the IT department, senior executives, customer service, and end users. This group will meet to discuss the difficulties they face daily, the factors that contribute to the inefficiency of their work, and ideas for increasing productivity, among other things. It should offer a clear picture of the type of deployment most appropriate for your firm, and it should do so straightforwardly.


Another major issue with CRM deployment is the training required throughout the organisation. Because of this, you must include all potential customers right from the start. Every possible system user should be involved right from the beginning of making decisions about it. Select the most important personnel from each department eligible for in-depth training. These employees have been transformed into evangelists as a direct result of the newly implemented CRM system, which has had a significant and extremely beneficial impact on the education of their fellow team members.

Plan out Integration Needs in Advance

Integrating CRM systems with other corporate administration tools such as ERP, payroll, and so on is at the top of the "wish list" for most businesses in the market for CRM solutions. Preparing any integration needs in advance is recommended to reduce the likelihood of your personnel experiencing information overload and CRM installation overkill. In this scenario, it would be prudent to plan phase 2 for integration requirements once the firm has chosen the CRM system. It would be an important step to take.

Hire the Right CRM Solution Provider

Incorporating a suitable CRM system supplier or partner is essential to accomplishing a successful implementation. It would be best if you went about this endeavour with a partner who can assist with implementing and pre-implementing various tactics. In addition, before you put your name on the dotted line, your partner must detail all potential hazards associated with the implementation. The RM Implementation step is essential to the overall CRM purchasing process. Everything will go swimmingly, or it could be a complete disaster. At this point, the data is also moved to the new platform, and because the data is of such vital importance, the migration process must be carried out with utmost caution. If we want our implementation to be successful, we need to plan how we will carry it out in a way that is efficient and effective. On their grounds, this is certainly the first instance of CRM being put to use. Consequently, we have compiled a list of procedures that you can carry out to eliminate the possibility of making any errors. Let's take a look at each one in turn, shall we?

The Future of CRM Solutions

We have discussed the benefits of deploying CRM and the challenges that come with it. However, if we look at how CRM systems will evolve in the future and anticipate trends, we find that CRM will eventually be web-based and analytics-driven. We discovered this when we examined how CRM systems will develop in the future. In a nutshell, this indicates that the rapidly developing fields of big data and data analytics, which are the future drivers of CRM, will likely be utilised in conjunction with one another. Therefore, CRM solutions must incorporate social media to provide consumers with the benefits they may gain from integrating web 2.0 technologies. In addition, the growing popularity of electronic customer relationship management (eCRM), also known as CRM, which is based on electronic commerce, indicates that electronic data interchange (EDI) will be the transmission method utilised to execute CRM solutions. In addition, stand-alone CRM solutions are a thing of the past; the future belongs to CRM solutions that are an essential component of the total automation and process integration of organisations. Because of this, customer relationship management (CRM) would be a solution that is a component of an all-encompassing strategy for integrating all company processes.

How to Make CRM Software an Indispensable Asset?

When applied strategically, CRM software can become your company's primary source of competitive advantage. Is your CRM software's return on investment (ROI) meeting your expectations? If not, then you have arrived at the right location. The majority of companies, unfortunately, need to make full use of CRM solutions, even though these solutions have significant potential to improve an organisation's customer relationship management game. For example, some of the things you pay for are unused altogether. Because the success of quality software depends greatly on how it is implemented and used after it is purchased, purchasing the software is just half the battle that needs to be fought. Implementation and usage are two crucial factors that you must optimise for maximum return on investment. In addition to gathering customer information, it also serves as a repository for vital documents. However, an application that is not suitable could be detrimental to your firm. In conclusion, the benefits of customer relationship management, the challenges associated with CRM, and the prospects for CRM that were covered in this article suggest that, in the future, the degree of top leadership vision and commitment will determine the success of implementing CRM solutions. It is because the realisation of the requirements and the translation into actionable implementations will require the support of all stakeholders.

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Frequently Asked Questions

Examples of CRM activities include automating repetitive sales, marketing, and service tasks, storing and managing customer and deal data, and reporting and forecasting.

A CRM strategy is a company-wide plan for your business to grow revenues and profit, reduce costs and enhance customer relationships (putting them first). Many choose to do this with the help of CRM technology in addition to other marketing strategies and customer support models.

CRM systems compile customer data across different channels, or points of contact, between the customer and the company, which could include the company's website, telephone, live chat, direct mail, marketing materials and social networks.

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